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Document Controller
Job Posted: 5 hours ago
Salary: £ Competitive
Job Type: Contract
Location: Belfast, City of Belfast
Expire in: a month
Job Description
Our Public Body Client requires a Document Controller to join their Property and Estates division where you will provide comprehensive support in the management, control, and analysis of property-related documents and data. This role will ensure best practice in information management, document control, and business intelligence.
As Document Controller you will be responsible for maintaining digital records, overseeing document workflows, and developing data-driven insights to support operational and strategic decision-making.
*Please note this is a 12 month contract intitially with potential to extend*
Your new role will include but not limited to the following
* Oversee the lifecycle of property-related documents, ensuring compliance with corporate, divisional, and departmental policies.
* Allocate document reference numbers and ensure documents are stored in correct digital locations.
* Manage and maintain the Property Department's Resource Hub SharePoint site, ensuring accessibility, security, and efficient document storage.
* Support the migration and development of designated Team SharePoint sites as part of digital transformation projects.
* Conduct regular reviews to ensure compliance with document control policies and retention/disposal requirements.
* Provide ongoing support and training to staff on document control procedures and supporting systems.
* Maintain confidentiality and appropriate access permissions for sensitive documentation.
* Coordinate and apply data analysis/modelling techniques to establish, modify, or maintain data structures for property assets.
* Build and integrate data sets from multiple sources to support reporting and business intelligence needs.
* Develop and publish KPI and performance reports using Power BI and other relevant platforms.
* Facilitate the development of current and future reporting services and tools for business users.
* Lead quality assurance for data structures and reporting outputs.
* Assist in planning, analysis, design, and implementation of business intelligence frameworks for Property & Estates.
* Drive continuous improvements in document management and data analysis processes.
* Collaborate with cross-divisional and external stakeholders to understand requirements and deliver tailored solutions.
* Provide insights and recommendations to support operational performance, risk management, and strategic objectives.
* Support compliance with information-based legislation (e.g., Data Protection Act, Freedom of Information Act).
To be considered for this role, you must have:
* Minimum of 2 years' experience in document control, digital records management, and data analysis within a property, construction, or infrastructure environment.
* Proficient in SharePoint administration and document management workflows
* Experience with Power BI or similar data visualisation/reporting tools
* Experience in producing and communicating information standards across an organisation
(A full JD can be provided upon request)
If you feel this exciting 'Document Controller' role is something you may be interested in and you would like to be considered please apply via the button shown and we will contact you upon receipt of your application to discuss your suitability and the role specifics in more detail. Please also be aware that any correspondence or discussions related to this opportunity will be conducted with the utmost of confidentiality.
This vacancy is being advertised by Wellington Professional Recruitment Ltd. The services advertised by Wellington Professional Recruitment Ltd are those of an Employment Agency on behalf of our clientBefore You Apply
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