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Engineering Administrator

Job Posted: 7 days ago

Salary: £ 23,000 - 25,000 / Annum
Job Type: Permanent
Location: Prestwick, South Ayrshire

Expire in: 20 days

Job Description

About Us

Elite Cooling Services Scotland is a growing engineering company working with a wide range of clients across multiple sectors. Due to continued growth, we are looking to recruit an Engineering Administrator to join our expanding team.

This role will be based full-time on-site at one of our largest client contracts in Prestwick, offering a great opportunity to be part of a key operation within the business and contribute to the success of an important contract.

Job Summary

We are seeking a highly organised and detail-oriented Engineering Administrator to support our engineering team. This is an entry-level role, ideal for someone looking to start their career, with full training provided.

The successful candidate will play a key role in ordering parts, liaising with suppliers, and supporting stock and inventory management, helping ensure engineers have everything they need to carry out their work efficiently.

Key Responsibilities

  * Order parts and materials for engineers in a timely manner

  * Contact suppliers to obtain quotes and place orders

  * Raise purchase orders (POs) using internal systems (Sage & Tradify)

  * Monitor and follow up on supplier lead times and deliveries

  * Maintain accurate records of orders, suppliers, and documentation

  * Support stock control and inventory management processes

  * Assist with the organisation and management of the engineering store

  * Use eMaint to:

      * Update and manage inventory

      * Log stock movements

      * Create work orders

      * Track and record equipment downtime

  * Coordinate communication between engineers, suppliers, and internal teams

  * Provide general administrative support including data entry, filing, and document management

Requirements

  * Good communication skills, both written and verbal

  * Strong organisational skills with attention to detail

  * Computer literate (basic Microsoft Office skills preferred)

  * Ability to manage multiple tasks and prioritise workload

  * Quick learner with a proactive attitude

  * Ability to work independently and as part of a team

Desirable (not essential):

  * Previous experience in an administrative or office-based role

What We Offer

  * Full training and development

  * No prior experience required

  * Opportunity to grow within the business

  * Supportive team environment

  * On site parking

  * 20 days of holiday + Bank holidays off

Before You Apply

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Bank details.
National Insurance number.
Date of birth.

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