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Fleet & Service Coordinator

Job Posted: 2 days ago

Salary: £ 32,000 - 35,000 / Annum
Job Type: Permanent
Location: Elland, West Yorkshire

Expire in: a month

Job Description

Fleet & Service Coordinator

Salary: £32,000-£35,000 per annum
 Contract: Full-time, Permanent
 Location: Elland

Overview

This is an excellent entry to mid-level opportunity for someone with strong coordination skills and an interest in vehicle and equipment maintenance. While not a management role, it calls for initiative, accountability and the confidence to keep processes running smoothly within a busy operational team.

You will play a key part in ensuring that the hire fleet, including vehicles, trailers and associated equipment; is safe, compliant and supported by accurate and up to date documentation. If you enjoy staying organised, solving problems and working in a fast-paced environment, this position offers genuine scope to develop within fleet operations.

Purpose of the Fleet & Service Coordinator Role

To ensure all fleet assets are maintained, inspected and recorded in full compliance with legal, safety and company standards. This includes managing scheduled maintenance, coordinating repairs, handling breakdowns, reviewing costs and maintaining precise records across internal systems.

Key Responsibilities Fleet & Service Coordinator

Compliance & Governance
 Make sure all inspections, services and documentation meet regulatory requirements and internal standards.
Scheduling & Forward Planning
 Arrange and monitor all planned maintenance events including PMIs, MOTs, LOLER inspections, brake testing, fridge servicing, tacho calibrations and other statutory checks.
Repairs & Technical Coordination
 Liaise with approved suppliers and repair agents to coordinate work, authorise repairs within set limits and monitor progress to completion.
Breakdown Handling
 Log and deploy breakdown jobs, raise purchase orders, communicate with suppliers and ensure the vehicle returns to service promptly.
System Administration
 Keep fleet management systems fully updated with accurate information, uploading documents quickly and maintaining visibility of compliance across the rental fleet.
Customer & Supplier Communication
 Build effective relationships, provide timely updates, and ensure high levels of customer service for both internal stakeholders and external clients.
Cost Control
 Review repair estimates, assess cost implications and ensure spend is in line with company procedures and service-level expectations.
General Support
 Assist with wider fleet duties as required, adapting to changing priorities within a compact and fast-moving team.About You

You don't need to be a mechanic for the Fleet & Service Coordinator role but you must be comfortable with the basics of HGV or vehicle maintenance terminology and confident coordinating technical work.

You'll bring:

Excellent organisational and administrative skills.
Experience scheduling service or maintenance work - ideally from automotive, logistics, engineering, plant hire or a similar sector.
Strong communication skills and confidence liaising with customers and suppliers.
Ability to handle compliance documentation and digital systems accurately.
The resilience to work under pressure and manage several deadlines at once.
A solid understanding of maintenance processes and associated terminology.You're someone who is:

Self-motivated, proactive and reliable.
Commercially aware with strong attention to detail.
Able to work well within a small, fast-paced operational team.
Keen to learn, develop and progress within fleet operations. 

For more information about the Fleet & Service Coordinator position, please contact Sophie Ranson at E3 Recruitment

Before You Apply

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Bank details.
National Insurance number.
Date of birth.

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Looking for your next career move? Join a top company hiring Fleet & Service Coordinator job near me in Elland, West Yorkshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!