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HSQE & Bid Administration coordinator

Job Posted: 17 days ago

Salary: £ 28,000 - 28,000 / Annum
Job Type: Permanent
Location: Ongar, Essex

Expire in: 11 days

Job Description

We are currently recruiting for a highly organised and proactive HSQE & Bid Administration Coordinator to join a growing and well-established contractor operating within the construction, fire safety, and compliance sectors.

This is an excellent opportunity to join a business experiencing sustained growth across public sector frameworks and commercial projects throughout London and the South East. The role offers exposure to both operational compliance and business development activities, making it ideal for someone looking to build a long-term career in construction administration, health & safety, or bid coordination.

Location: Ongar, Essex (fully office-based)
Contract: Full-time, 5 days per week
Salary: Competitive, dependent on experience

The Role

This is a varied, split-position role supporting two key functions within the business: Health, Safety, Quality & Environmental (HSQE) administration and bid/tender coordination.

You will work closely with both the HSQE Manager and the Head of Business Development, ensuring the business maintains robust compliance standards while actively supporting the identification and submission of tender opportunities.

The role is typically structured as:

3 days per week supporting HSQE and supply chain administration
2 days per week supporting bid coordination and tender processes

Key Responsibilities

HSQE Administration (Approx. 3 days per week)

Assist in the preparation and formatting of Risk Assessments and Method Statements (RAMS)
Maintain and update health & safety documentation and compliance records
Support incident reporting, site audits, and general HSQE administration
Manage training records and certification tracking
Upload and maintain documentation on client compliance portals
Provide administrative support for ISO management systems (e.g. ISO 9001, 14001, 45001)Supply Chain Administration

Support onboarding of subcontractors and suppliers
Assist with pre-qualification checks and compliance verification
Maintain accurate supply chain records and documentation
Liaise with subcontractors to obtain required compliance information
Support accreditation and certification trackingBid Administration (Approx. 2 days per week)

Tender Research & Tracking

Monitor and identify relevant tender opportunities across procurement portals such as Constructionline, Delta eSourcing, Proactis, Atamis, and Find a Tender
Log and track opportunities within the internal bid trackerTender Coordination

Support the preparation of SQs, PQQs, RFIs, and tender submissions
Maintain and update the bid library
Collate and organise supporting documentation for submissions
Manage clarification questions and coordinate internal responses
Assist in preparing and reviewing submission documents prior to deadlines
Maintain framework and accreditation records

About You

We are looking for someone who is highly organised, detail-focused, and able to manage multiple priorities in a fast-paced environment.

Essential Skills & Experience:

Strong administrative and organisational skills
Excellent attention to detail
Confident written and verbal communication
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and collaboratively
Full UK driving licence and access to a vehicleDesirable Experience:

Previous experience within construction, facilities management, or engineering environments
Exposure to health & safety or compliance administration
Experience supporting bid or tender processes
Familiarity with procurement portals
Understanding of RAMS documentation
Knowledge of ISO management systems

Personal Attributes

Reliable, organised, and proactive
Positive and adaptable approach to work
Strong attention to detail and accuracy
Professional handling of confidential information
Willingness to learn and develop

Additional Information

This is a fully office-based role located in Ongar, Essex
Due to limited public transport access, candidates must be able to drive and have their own vehicle

Career Development

This role offers genuine progression opportunities for individuals interested in developing a career within:

Health & Safety and compliance
Bid coordination and public sector procurement
Construction operations and administrationOngoing training and development will be provided as the business continues to grow

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring HSQE & Bid Administration coordinator job near me in Ongar, Essex! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!