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ILR Programme Administrator

Job Posted: 20 days ago

Salary: £ 29,000 - 32,000 / Annum
Job Type: Permanent
Location: CH65, Ellesmere Port Town, Cheshire West and Chester

Expire in: 8 days

Job Description

ILR Programme Administrator
up to £32k Permanent Full Time, 37.5 hours per week, flexible on starting/finishing - 25 days holiday, 2 days a year volunteering for a charity of your choice, support, induction, CPD opportunities
Birkenhead, 2 days a week in the office, rest from home or office
Are you an experienced ILR or apprenticeship programme administrator looking for your next opportunity within a growing and innovative training provider?
Do you thrive in a fast-paced environment where compliance, learner experience and operational excellence genuinely matter?
Due to continued growth across Care, Data and AI apprenticeship programmes, our client is looking to appoint a highly organised and detail-focused Programme & Onboarding Coordinator to support learner onboarding, compliance and programme administration activities across the business.
This is a pivotal role within the organisation, supporting Skills Coaches and operational teams to ensure learners are enrolled accurately, compliantly and experience a seamless transition into learning. Reporting to the Head of Learner Experience you will play a key role in managing the end-to-end onboarding process for apprentices, ensuring all learner records, funding documentation and ILR-related data are accurate, audit-ready and processed efficiently.
This role would particularly suit someone with previous experience in:
  * ILR administration, Apprenticeship onboarding, Funding compliance
  * Learner enrolment, Training provider administration
  * Apprenticeship programme coordination
Key Responsibilities
Learner Onboarding & Administration
  * Coordinate end-to-end onboarding of apprenticeship learners
  * Act as the main point of contact for onboarding queries from learners, employers and internal teams
  * Schedule enrolment activities and ensure onboarding milestones are achieved
  * Maintain learner onboarding trackers and documentation
Compliance & Funding
  * Complete learner eligibility and compliance checks in line with DfE funding rules
  * Ensure all enrolment documentation is accurate and fully completed including:
      * Training Plans
      * Apprenticeship Agreements
      * Eligibility evidence
      * Employer contribution documentation
  * Support audit readiness and compliance assurance activities
ILR & Systems Management
  * Accurately update learner records across Bud and ILR-related systems
  * Ensure learner data is complete, consistent and audit compliant
  * Track onboarding progress and proactively flag delays or risks
  * Support operational reporting requirements
Programme Registration & Certification
  * Coordinate awarding organisation registrations and certification processes
  * Ensure timely and accurate submissions
Cross-Team Coordination
  * Work closely with:
      * Skills Coaches
      * Compliance & Funding teams
      * Employer Engagement / BD teams
      * Programme Managers
  * Support smooth transition from onboarding into active learning delivery
Essential Experience
  * Experience working within apprenticeships, funded training or further education, Strong understanding of DfE funding rules and compliance
  * Experience using learner management systems such as Bud, Previous experience supporting ILR processes and/or audit preparation
Skills & Attributes
  * Highly organised with exceptional attention to detail, Strong administrative and data management skills, Able to manage multiple priorities and deadlines effectively, Confident communicator with a professional and learner-focused approach, Proactive, solutions-focused and adaptable, Comfortable working within a growing organisation
Our client is entering an exciting period of expansion across Care, Data and AI programmes, making this an excellent opportunity to join a forward-thinking organisation where your contribution will genuinely make an impact.
You’ll be joining a collaborative team committed to:
✅ Outstanding learner experiences
✅ Strong funding and compliance standards
✅ Operational excellence
✅ Sustainable growth and innovation
If you are passionate about learner onboarding, ILR accuracy and apprenticeship compliance — and enjoy being at the heart of programme operations — we would love to hear from you.
To apply please send your cv to
Tina Lacey Recruitment is a specialist recruitment agency dedicated to the skills, training and employability sectors nationwide. We are committed to giving full free pre-interview advice and guidance right throughout the interview process, giving you the best chance of success

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Looking for your next career move? Join a top company hiring ILR Programme Administrator job near me in CH65, Ellesmere Port Town, Cheshire West and Chester! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!