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Office Administrator

Job Posted: 3 days ago

Salary: £ 26,436 - 26,436 / Annum
Job Type: Permanent
Location: Rotherham, South Yorkshire

Expire in: 24 days

Job Description

Insite International are recruiting on behalf of one of our Clients within the Construction Industry. They specialise in the maintenance, repair and refurbishment of commercial glazed roof lights, facades, canopies and windows.
They are looking to take on a new Office Administrator to join the team based in Rotherham.
About the role;
Salary: £12.71 Per Hour
Hours: 40 Hours Per Week, Monday to Friday (8am – 4pm)
Duration: Permanent Position with 3 Months Probation
Start Date: Immediate
Location: Office based full time
This is a varied, hands-on role suited to someone who enjoys being busy, keeping things in order, and proactively staying on top of tasks. You’ll handle a mix of admin, document control, scheduling support, and basic finance admin.
Key responsibilities
• Provide general administrative support including filing, scanning, document management and data entry
• Answer and direct phone calls and emails professionally
• Maintain and update training records/databases, ensuring employee and subcontractor compliance stays current
• Manage site paperwork, including issuing RAMS via OpenSign and tracking subcontractor paperwork and timesheets
• Monitor and manage new enquiries as they come in
• Support quote follow-ups: update spreadsheets, track weekly to-do lists, and flag anything missed
• Maintain monthly business cost trackers and project cost trackers
• Process subcontractor invoices and assist with weekly payroll administration
• Support company vehicle administration: monthly checks, MOTs, servicing schedules
• Diary support: help schedule site meetings and projects, keep calendars up to date, and issue weekly work schedules/instructions
• Complete and send supplier forms as required
• Compile and issue job packs to subcontractors as needed
• Order and maintain office supplies and support with other ad hoc tasks
What we’re looking for
• Previous experience in an administrative role (data entry, document control, office support)
• Highly organised with strong attention to detail
• Confident communicator by phone and email
• Able to prioritise, multitask and work independently
• Good IT skills (Outlook essential; SharePoint/Word/Excel advantageous)
• Proactive, positive attitude and a strong team mindset
Nice to have (not essential)
• Experience in construction admin or working with site teams/subcontractors
• Document control experience (job packs, compliance records, structured filing)
• Familiarity with RAMS (Risk Assessments and Method Statements) processes or related paperwork
What’s in it for you
• Free parking
• Training provided and support to get up to speed
• Stable hours (Mon-Fri, 8:00am–4:00pm)
• Small team with a friendly, supportive office environment
• Opportunity to go permanent after the temporary period
How to apply;
Please submit your CV or call (phone number removed)

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