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Office Coordinator

Job Posted: 15 days ago

Salary: £ 26,000 - 28,000 / Annum
Job Type: Permanent
Location: PO3, Hilsea, Portsmouth

Expire in: 13 days

Job Description

Are you a highly organised coordinator with a passion for operations, logistics, and delivering exceptional service?
Our client is looking for a proactive and detail-oriented Operations Coordinator to join their busy team in Portsmouth. This is a varied and fast-paced role that sits at the heart of the operation, ensuring client requests are delivered efficiently while supporting fleet management, driver coordination, and operational performance.
The successful candidate will play a key role in keeping projects on track, maintaining vehicle compliance, supporting drivers, and ensuring customers receive a seamless service from initial request through to completion.
This is a fully office based role offering a salary of up to £28,000 depending on experience.
Main responsibilities for the Operations Coordinator role are:
  * Coordinating client requests and operational activities through online customer portals.
  * Managing service delivery from quotation through to execution and invoicing.
  * Liaising with customers and internal departments to ensure requests are fulfilled efficiently.
  * Maintaining accurate records across internal systems and customer platforms.
  * Producing asset retirement reports and supporting audit requirements.
  * Generating daily and monthly operational reports.
  * Managing fleet servicing, MOTs, repairs, and vehicle compliance.
  * Scheduling maintenance activities to minimise disruption to operations.
  * Arranging hire and replacement vehicles when required.
  * Supporting drivers with vehicle inspections, scheduling, and performance monitoring.
  * Tracking fleet activity and driver schedules using Samsara.
  * Identifying trends and opportunities to improve efficiency and service delivery.
  * Supporting business continuity by providing cover across the wider team when needed.
Skills required for the Operations Coordinator role are:
  * Previous experience within an operations, logistics, fleet, or administration environment.
  * Strong organisational and planning skills with the ability to manage multiple priorities.
  * Experience working with stock control systems, scheduling tools, or asset management programmes.
  * Excellent IT skills, including Microsoft Office and bespoke business systems.
  * A proactive and solutions-focused approach.
  * Strong communication skills and the ability to build positive working relationships.
  * High levels of accuracy and attention to detail.
Benefits:
  * Access to training platform
  * Company pension
  * Healthcare and dental insurance
  * Life assurance
  * Cycle to work scheme
  * 25 days holiday plus Bank Holidays. Option to buy 5 more days
  * Exclusive discounts with major retailers
The role offers genuine variety, responsibility, and the chance to make a real impact within a supportive and collaborative team environment. APPLY today to find out more

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Looking for your next career move? Join a top company hiring Office Coordinator job near me in PO3, Hilsea, Portsmouth! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!