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Office Coordinator

Job Posted: 3 days ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Permanent
Location: Whiteley, Hampshire

Expire in: 25 days

Job Description

Office Coordinator 

Location: Whiteley 
 Hours: Full Time
 Salary: Up to £35,000 DOE

About the Role

We are looking for a highly organised and proactive Office Coordinator to support our CEO, senior leadership team, and wider business operations. This is a varied and fast-paced role, combining executive support and business administration.

Reporting to the CEO, you will play a key role in keeping the business running smoothly by coordinating activities across the business, managing priorities, and ensuring administrative and operational tasks are delivered efficiently. The ideal candidate will be detail-oriented, adaptable, and confident managing multiple responsibilities in a dynamic environment.

Key Responsibilities

Provide comprehensive administrative and coordination support to the CEO and senior leadership team, including diary management, meeting scheduling, correspondence, presentations, and follow-up of key actions.
Act as a central point of contact across the business, supporting communication, collaboration, record management, and the smooth day-to-day operation of office activities.
Coordinate business travel, accommodation, meeting logistics, and company systems, ensuring accurate maintenance of documentation and CRM records.
Plan and manage attendance at regional, national, and international events, exhibitions, trade shows, and client engagements, including registrations, logistics, materials, and post-event follow-up.
Support marketing and business development activities by coordinating content, case studies, presentations, promotional materials, client communications, and relationships with external marketing providers.
Organise client meetings, CPD sessions, and business development initiatives, coordinating schedules, resources, and engagement activities while helping to identify and track new business opportunities.Skills & Experience

Essential

Previous experience in an Office Coordinator, Executive Assistant, Personal Assistant, Business Support, or similar administrative role.
Excellent organisational and time management skills with the ability to prioritise competing demands.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience managing diaries, meetings, travel arrangements, and senior stakeholder schedules.
High levels of accuracy, attention to detail, and professionalism.
Ability to work independently, use initiative, and maintain confidentiality. 

What We Offer

Flexible working options
A supportive and collaborative team environment
A varied role with significant business impact
Opportunities for professional development and growth
The chance to work closely with senior leadership and contribute to the success of a growing business

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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