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Office Manager

Job Posted: a month ago

Salary: £ 28,000 - 35,000 / Annum
Job Type: Permanent
Location: Horsham, West Sussex

Expire in: 7 hours

Job Description

An established technical services organisation is seeking a proactive and highly organised Office Manager to support the smooth running of day‑to‑day operations. This role combines office management, HR administration, finance support, and operational coordination.

Office Manager responsibilities:

  * Coordinate the monthly payroll process by liaising with external payroll and pension providers.

  * Oversee the upkeep of the office building, grounds, and general facilities, working with suppliers and contractors when required.

  * Manage administrative processes such as post handling, stationery ordering, filing, and supplier payments.

  * Maintain staff records, including benefits administration (e.g., healthcare schemes, pension contributions, life assurance).

  * Monitor office budgets and ensure cost‑effective operation of office services.

  * Maintain compliance with GDPR, data protection requirements, and internal documentation protocols.

  * Ensure invoices are created accurately and issued in accordance with contractual timelines.

  * Maintain financial tracking sheets to monitor work orders, billing schedules, and customer invoicing.

  * Support monthly accounts updates, basic reporting tasks, and other finance administration as needed.

Skills & experience required:

  * Experience in an Office Manager, Business Manager, Operations Coordinator, or Administrative Management role.

  * Bookkeeping or accountancy training, or demonstrable experience supporting finance and invoicing processes.

  * Strong working knowledge of HR administration and employee lifecycle procedures.

  * Background in managing suppliers, facilities, and external service contracts.

  * Solid understanding of GDPR, data protection, and compliance frameworks.

  * High proficiency in Microsoft Office, particularly Excel, and experience with administrative systems.

  * Experience working within a small business or growing organisation is advantageous

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy

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