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PA to Assistant Director

Job Posted: 8 days ago

Salary: £ 13.91 - 13.91 / Hour
Job Type: Temporary
Location: Leicester, City of Leicester

Expire in: 19 days

Job Description

PA to assistant director required for our lcient, based in Glenfield

Full time, office based role

Responsibilities include: supporting diary and email management for the Assistant Directors and cover for Director PA, meeting support, picking up queries/complaints from customers, other depts, members and MP’s.

Role Overview

  * To provide a full and confidential personal assistant and secretarial service to the Assistant Directors of Adults and Cultural Services.

  * To support members of the senior leadership team with diary management, meeting support and other tasks as requested.

  * To support, as directed, in delivering the work of the secretariat service and its work programme

Main Duties and Responsibilities

  * To assist their manager in the secretarial workloads to ensure standardised systems are in place and are followed as far as is practicable

  * To deputise for their manager at meetings as appropriate and provide cover within the Secretariat.

  * To maintain electronic diary systems, arranging appointments/meetings/travel arrangements and collating/preparing agendas, minutes and other papers on behalf of ADs.

  * Supporting the Assistant Directors in managing complex and sensitive issues arising on a regular or ‘ad hoc’ basis.

  * To receive visitors and to respond to and screen telephone calls, emails and other enquiries to provide a high level of customer care, including liaising with the Chief Executive, Chief Officers, County Councillors, MPs, other parorganisations, departmental colleagues and service users.

  * To co-ordinate incoming and outgoing correspondence/mail, taking appropriate action to record, track, progress and prioritise work, composing correspondence on own initiative as required.

  * To produce letters, reports, emails, spreadsheets and presentations etc. as required to a professional standard.

  * Compose and send out routine correspondence as directed by manager and draft more complex correspondence for approval

  * To provide assistance in ensuring complaints and other correspondence received by the Assistant Directors and Heads of Service are followed up and dealt with appropriately.

  * To co-ordinate, produce and distribute departmental and service updates electronically within agreed timescales • Process media enquiries in liaison with appropriate AD, Head of Service or Director

  * To respect the confidential nature of the work of the secretariat service

Previous experience in a similar role is essential

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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