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Procurement administrator

Job Posted: 14 days ago

Salary: £ 35,000 - 37,000 / Annum
Job Type: Permanent
Location: Fareham, Hampshire

Expire in: 13 days

Job Description

Leading manufacturer and supplier of Under Pressure Drilling, FlowStop Equipment and associated Pipeline Tooling supplied to the gas, water and construction industry are looking for a procurement administrator. 

Purpose of the Role

The Procurement Administrator will provide accurate and efficient support to procurement and production activities. The role ensures purchasing, supplier communication, and goods-in processes are completed in line with company procedures.
 
 The successful candidate will help ensure parts, materials, and subcontract services are ordered, tracked, and received on time to support manufacturing operations or customer orders.
 
 This role requires strong organisational skills, excellent attention to detail, and the ability to manage multiple tasks while maintaining accurate records.

Key Responsibilities

Purchasing and Order Processing

Raise and process purchase orders accurately in line with company procedures
Ensure correct pricing, quantities, and delivery requirements are recorded
Maintain purchasing records and update internal systems
Maintain back order 

Supplier Liaison and Follow-up

Communicate with suppliers to confirm lead times and delivery schedules
Follow up overdue orders and support expediting urgent requirements
Assist with obtaining quotations and supplier documentation 

Goods-In and Documentation

Support goods-in checks by matching deliveries against purchase orders
Ensure incoming parts are recorded correctly and documentation completed
Report missing, damaged, or incorrect goods in accordance with ISO9001 standards 

Coordination with Production

Work closely with production and engineering teams to understand material needs
Support subcontract order tracking and return of completed work
Help ensure components are available to meet build and delivery schedules 

Organisation and Administrative Support

Maintain structured filing systems for procurement and supplier records
Ensure purchasing data is accurate for audit and reporting purposes
Provide general administrative support to the operations team as required 

Skills and Experience Required

The successful applicant will have:

Strong procurement experience within a manufacturing or engineering organisation
Excellent organisational skills and high attention to detail
Confidence using IT systems and Microsoft Office tools
Strong written and verbal communication skills
Ability to work effectively with suppliers and internal technical teams
A proactive, dependable approach and commitment to accuracy and quality
Experience of running procurement within an ISO9001 accredited business 

Desirable

Knowledge of engineering or manufacturing components and terminology
Experience working with subcontract machine shops or technical suppliers
Understanding of goods-in, stock control, or inventory processes
Sicon Works order processing or Sage experience Monday-Thursday 8.30am-5pm Friday 8.30am-4pm 

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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