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Project Coordinator

Job Posted: 13 days ago

Salary: £ 35,000 - 35,000 / Annum
Job Type: Permanent
Location: CV31

Expire in: 15 days

Job Description

Project Coordinator

Location: Leamington Spa
Salary: pro rata - £35,000
Work Pattern: Tuesday - Thursday 9.30am-3.30pm

 Overview
 The organisation delivers end-to-end healthcare infrastructure solutions across both NHS and private sectors. They specialise in managing complex programmes, guiding clients from initial concept through to fully functioning medical facilities.
 Their work is centred on clinical requirements rather than just physical assets, combining sector expertise, financial understanding, and construction capability to build sustainable partnerships between healthcare providers, investors, and land stakeholders. Their core aim is to enhance access to critical healthcare services for patients.

 Role Summary
 An opportunity has arisen for a highly organised and proactive individual to take on a central coordination role within the business. The Project Coordination & PMO Manager will support senior leadership while ensuring that projects, systems, and documentation are effectively managed and controlled.
 This position plays a key part in keeping operations running efficiently. You will ensure that all project information is accurate, contracts are properly maintained, stakeholders remain informed, and leadership has clear oversight of ongoing activities.
 The role requires someone who can introduce structure and streamline processes within a dynamic, fast-moving environment, including identifying opportunities for improved systems or automation.
 
Core Responsibilities
 Project Coordination & PMO Duties
  
Maintain accurate and up-to-date records across all active projects 
Monitor timelines, deliverables, and key milestones 
Gather and coordinate information from internal teams 
Assist in preparing feasibility studies, business cases, and programme documentation 
Ensure all contractual and supplier documentation is complete and compliant 
Engage with NHS organisations and external partners as required  Operational & Office Support
  
Provide day-to-day organisational assistance to the Managing Director and project team 
Develop and maintain reporting frameworks to ensure transparency across activities 
Enhance internal workflows, systems, and efficiencies 
Oversee document management platforms (including SharePoint) and ensure effective control of information 
Support general administrative and office management tasks  Stakeholder & Supplier Engagement
  
Act as a key point of contact for suppliers and consultants 
Build and maintain effective working relationships with clients 
Assist with communication and resolution of client issues 
Coordinate across all parties involved in project delivery  Financial & Administrative Assistance
  
Support tracking and administration of project-related costs 
Assist with reporting and documentation linked to funding or NHS processes  Candidate Profile
 Essential Skills & Experience:
  
Background in PMO support or project coordination (healthcare, construction, or professional services environments preferred) 
Strong organisational ability with a focus on documentation accuracy 
Understanding of contract management processes 
Experience using SharePoint or similar document management systems 
Ability to manage multiple stakeholders and follow up on actions effectively 
Detail-oriented with a methodical approach to work  Desirable Experience:
  
Exposure to process improvement or automation tools 
Experience supporting financial administration  Personal Qualities
  
Highly organised and methodical 
Process-focused mindset 
Composed in high-pressure situations 
Commercially aware 
Comfortable engaging with senior stakeholders 
Solutions-oriented and proactive 
Able to work closely with an engaged and hands-on Managing Director  Working Pattern
 Tuesday to Thursday, 9:30am – 3:30pm

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