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Property Administrator

Job Posted: 9 days ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Contract
Location: MK43, Wharley End, Central Bedfordshire

Expire in: 19 days

Job Description

Our client based in Cranfield are looking for an experienced Administrator with excellent communication skills to join their busy team on a Fixed Term Contract covering Maternity for a duration of 1 Year.

Role Purpose

The Property Administrator provides essential administrative, audit and coordination support across Rental compliance, Sales and Marketing.

This role ensures accurate record-keeping, smooth operational processes, and effective communication between internal teams, contractors, and external partners. The position acts as a central point of control for documentation, trackers, and reporting, supporting the efficient running of tenancies, maintenance activities, sales and marketing outputs.

Key Responsibilities

1. Compliance & Tenancy Support

  * Run monthly checks on compliance and appliance trackers for all projects.

  * Produce monthly summary reports for PMs/SMs to follow up with contractors.

  * File and maintain all trackers within Documove.

  * Ensure trackers are accessible to Touchstone and Annington Rentals teams.

  * Act as a point of audit and control for documentation supporting tenancy management, maintenance visits, and statutory checks.

2. Sales & Marketing Administration

Show Homes

Maintain accurate records of show home and sales furniture, ensuring a robust audit trail.

• Coordinate access to furniture stores.

• Organise contractors for furniture removals, installations and related logistics.

Sales Admin

• Update all pending sales, reservations, exchanges and legal completions.

• Issue weekly sales reports to relevant stakeholders.

Invoices & Purchase Orders

• Check LSL monthly invoicing, approve and submit for payment.

• Raise purchase orders and process team-related invoices.

Customer Services & General Team Support

• Provide administrative cover for the Customer Services function when required.

• Assist with logging, tracking and updating customer service cases.

• Support communication with residents, contractors and internal teams to ensure timely resolution of issues.

• Carry out general administrative duties across the wider team, including document preparation, meeting support, data entry and coordination tasks.

• Contribute to continuous improvement of processes and documentation standards.

Skills & Attributes

  * Strong organisational and record-keeping skills.

  * High attention to detail and accuracy.

  * Confident communicator with internal teams, contractors and external partners.

  * Ability to manage multiple tasks and deadlines.

  * Proactive, reliable and able to work independently.

  * Competent with digital filing systems (e.g.Documove) and standard office software.

  * Excellent MS Office skills and experience.

Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).

Please note due to the volume of applications we receive you will only be contacted if we are progressing your application

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Property Administrator job near me in MK43, Wharley End, Central Bedfordshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!