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Senior Document Controller

Job Posted: 2 days ago

Salary: £ 40,000 - 50,000 / Annum
Job Type: Permanent
Location: Welwyn Garden City, Hertfordshire

Expire in: a month

Job Description

Must have minimum 5 years construcion experience

5 days site based

Mat have 4projects and Aconex

You will be working within our Construction London & Home Counties business, where you will:

  * Quality check all document naming convention prior to upload onto CDE.

  * Liaise with design consultants with any issues in the CDE workflow.

  * Help with training consultants and sub-contractors not currently familiar with the CDE.

  * Liaise with the design lead on the project to ensure smooth operation of the document control system.

  * Assist with chasing sub-contractors for ‘as built’ information.

  * Assist with pulling together the O&M files.

  * Manage the balance of project allocations.

  * Provide progress reports

  * Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence

  * Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure

  * Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers Scan documentation and liaise with external reprographics company

  * Attend our live construction projects and undertake Progress photos.

  * Archive, retrieve and store documentation adhering to company standards and policies

  * Check that all information complies with specified company formats, templates and standards

  * Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage Assist with quality checks and audits of document databases, identifying and correcting any anomalies

  * Endorse the corporate content management system ensuring business system continuity is met

  * General document control activities such as photocopying, scanning, quality checking of metadata and documents

  * Maintain accurate registers and actions lists

  * Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management

  * Ensure team compliance with project document control and project document numbering procedures

  * Act as focal point for all team document management matters

  * Effectively communicate document management problem areas to the project team where necessary

  * Provide practical help and first line training support to team members Assist with the coordination of document management across the whole project including policies, protocols and practice

  * Maintain and organise hard copy document masters in the satellite project library or archives

Ideally you will have:

Experience of Viewpoint 4P and Aconex.

The ability to initially manage and set up two major projects, and then focus on one major project

Good organisational skills with the ability to prioritise and manage your own workload

Before You Apply

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