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Site Administrative Assistant

Job Posted: 38 minutes ago

Salary: £ Competitive
Job Type: Permanent
Location: Rye

Expire in: a month

Job Description

Site Administrative Assistant 

 Our client, a well-established and forward-thinking organisation, is seeking a dedicated Site Administrative Assistant to support their Production & Logistics function. 
This role is ideal for someone with strong SAP capability, excellent admin skills, and the ability to process and manage data accurately to support business-critical operations.

  What’s on Offer?
 Job type: Full time
 Salary: £25000
Location: Rye
Working hours: 07:30 – 16:00 (alternating shifts 08:00 – 16:30)

Key Responsibilities:

Adhere to all company policies, procedures, and documentation requirements.
Ensure compliance with relevant regulations relating to waste transfer documentation.
Raise purchase requisitions and purchase orders within SAP as required.
Keep buying managers updated regarding changes to delivery dates.
Ensure all goods received are accurately booked into the booking system.
Process all stock movements (bulk and consumables) into and out of site for Production & QC within SAP.
Maintain document links for production spreadsheets and associated scanned files.
Raise and process SAP documentation for internal stock movements.
Input overtime data for production teams from shift manager submissions.
Raise SAP orders and complete all administrative requirements for bulk waste disposals.
Maintain training records and associated registers for production personnel.
Update purchasing managers on ordered stock items and delivery date changes.
Maintain a central spreadsheet of purchases, expected delivery dates, and actual receipt dates linked to PO numbers.
Ensure all chemical consumables are booked correctly into SAP and reflected in SAP stock systems.
Maintain files for all goods-in/out transport-related documentation.
Report administrative near-misses via the business’s reporting tools.
Update KPI spreadsheets on ageing stock for Planning review. 
 Skills, Experience, and Training Requirements:

SAP experience, specifically within production environments, works orders, and data entry.
Good working knowledge of Microsoft Office.
Strong numeracy and literacy skills.
A proactive team player with excellent attention to detail. 
 Our Ideal Candidate:

Highly organised, professional, and confident managing administrative processes.
Experienced in SAP data entry, stock administration, or production-support environments.
Able to work collaboratively with Production, Logistics, QC, and Purchasing teams.
Reliable, accurate, and motivated to maintain high standards of compliance and data integrity. 
 How to Apply:

 If you have the skills and enthusiasm for this role, we would be very interested to hear from you. Please apply directly with your CV.

If you know someone suitable for this role, share the word and through our referral scheme receive up to £250!  for full details on all Permanent, Temporary and Contract career opportunities we are actively seeking candidates for. Recruiting on the basis of Talent, we are committed to supporting and promoting diversity in the workplace and consider all applications. Any salary advertised is for search purposes only. If you have not heard from us within 7 days you will have not been successful on this occasion, however, we would welcome your application for alternative vacancies

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