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Site Administrator

Job Posted: 4 hours ago

Salary: £ 180 - 200 / Day
Job Type: Contract
Location: Surrey

Expire in: a month

Job Description

Job Specification – Site Administrator

 Project: £14m Construction Fit-Out Project
Location: Guildford (site-based)
Start Date: January 2026 - 12 Month Contract
Day Rate: £180–£200 per day
Contract: Fixed-term, project-based
Requirements: Must hold a valid driving licence and have own vehicle

Role Overview

 The Site Administrator will provide comprehensive administrative and document-control support for a major construction fit-out project. Working closely with the Construction Manager and wider project team, the Site Administrator will ensure efficient coordination of documentation, reporting, meetings, and logistical tasks across the project lifecycle. This is a site-based role requiring strong organisational skills, attention to detail, and the ability to work in a fast-paced construction environment.

Key Responsibilities

 Document Control & Systems Management

Maintain and update Procure project management platform (training can be provided if required).
Maintain, monitor, and update Kahootz system including the BAES sections.
Ensure all drawings, issue sheets, and revisions are kept fully up to date, printed, distributed, and appropriately filed.
Manage document registers and ensure version control compliance across all teams.Reporting & Coordination

Produce and distribute weekly Site Manager (SM) reports.
Collate O&M information and test certification, ensuring contractors forward all required documentation to Denaploy.
Collate all BREEAM-related information and evidence from subcontractors.
Assist the Construction Manager with daily administrative and coordination duties.Meeting Administration

Attend and minute the following meetings:
Project Team Meetings
Client Meetings
Contractor Coordination Meetings
Daily “Morning Prayers” briefings
Issue minutes promptly and track actions to closure.Logistics & Site Support

Manage delivery request schedules to ensure site logistics are well coordinated.
Arrange and record waste collections in line with project and environmental requirements. 

 Skills & Experience

 Essential:

Previous experience in a construction site administration or document-control role.
Strong organisational and communication skills.
Competency using digital document management systems (Procure experience beneficial, training available).
Ability to manage multiple tasks, meet deadlines, and work independently.
Proficient in Microsoft Office (Word, Excel, Outlook).
Valid driving licence and access to own vehicle.Desirable:

Experience on fit-out or interior refurbishment projects.
Familiarity with Kahootz, BREEAM documentation, or O&M manuals. 

 Attributes

Detail-oriented and reliable.
Proactive approach with a “can-do” attitude.
Comfortable working in a site-based environment.
Strong interpersonal skills with the ability to work across project teams and stakeholders

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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