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Transport Office Administrator

Job Posted: a month ago

Salary: £ 30,000 - 30,000 / Annum
Job Type: Permanent
Location: Quedgeley, Gloucestershire

Expire in: 9 hours

Job Description

Transport Office Administrator
Location: Quedgeley / Gloucester
Salary: £30,000
Role Overview
The Compliance Administrator will assist with the day-to-day administrative support and requirements of Transport and Health & Safety compliance management.
Reporting To:
Senior Manager – Transport
Liaising With:
H&S Senior Manager, Office Staff, Suppliers, Visitors, Site Crews
Qualifications & Experience
  * GCSEs (or equivalent) / NVQ in Office Administration or Computer Skills
  * Proven track record of working within a professional office environment
  * Strong MS Excel and MS Word skills (ECDL or similar desirable)
  * Excellent written and verbal communication skills
  * In-house training will be provided on company administration processes
Key Responsibilities
  * Provide administrative support to the Senior Manager in all aspects of day-to-day fleet maintenance
  * Assist in maintaining the company’s Operator Licence and FORS Bronze accreditation
  * Schedule MOTs, servicing, pre-maintenance inspections, tyres, tax, insurance, tachograph calibration, plating certificates, and repairs; book any additional required work
  * Maintain, log, and review records of motor incidents, including liaising with insurers and arranging repairs; compile reports for internal use
  * Monitor and update driver infringements, follow up with drivers to download digital tachograph cards, and arrange tachograph training with third-party providers
  * Download vehicle tachograph units as required
  * Maintain web-based vehicle management systems, update driver profiles, and issue relevant information to drivers
  * Ensure all drivers have signed relevant company vehicle policies; issue driver handbooks and track outstanding documentation
  * Carry out basic eyesight checks (every six months)
  * Maintain accurate filing systems (electronically where possible)
  * Publish weekly driver and vehicle reports on the company noticeboard
  * Order and cancel fuel cards as required
  * Record and review vehicle-related invoices
  * Ensure all work complies with GEL health & safety, quality, and environmental policies and procedures
  * Take responsibility for your own health and safety and that of others who may be affected by your work
Additional Information
This job description is intended as a guide to the duties you may be required to undertake. It does not form part of your contract of employment and may be amended to reflect changing business needs.
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