Hiring Now: Administrator Near You – Apply Today!

Your Next Administrator Job Starts Here – Apply Now!

Administrator

Job Posted: 6 days ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Permanent
Location: Leatherhead, Surrey

Expire in: 21 days

Job Description

About the Role
An exciting opportunity has arisen for a Commercial Assistant to join a busy and fast-paced Commercial team. This role is ideal for someone with strong administrative skills who thrives in a detail-oriented environment and enjoys supporting financial and operational processes.

You will provide efficient, professional, and customer-focused administrative support, with a particular emphasis on subcontractor and supplier payments, documentation, and coordination across the department.

Key Responsibilities

Commercial & Financial Administration

  * Set up and manage supplier and subcontractor accounts, ensuring all documentation is complete and up to date

  * Issue and maintain framework agreements and ensure compliance with company policies

  * Raise purchase orders and process invoices and payment applications

  * Support payment runs, including subcontractor payments and issuing payment certificates

  * Assist with managing service bills, supplier queries, and finance-related matters (e.g. VAT queries, refunds)

  * Handle sales extras, including costing, ordering, and liaising with subcontractors

  * Support retention releases and bought ledger activities where required

Coordination & Support

  * Work closely with Surveyors and internal teams to ensure timely payments and smooth site operations

  * Maintain accurate records, databases, and documentation with a high level of attention to detail

  * Provide administrative support for meetings, reports, and board papers

  * Assist with onboarding new team members and maintaining departmental systems

Communication & Organisation

  * Act as a key point of contact for internal and external queries via phone and email

  * Build and maintain strong working relationships with suppliers, subcontractors, and colleagues

  * Manage departmental calendars, meeting schedules, and office coordination tasks

  * Handle incoming correspondence, deliveries, and general office administration

Skills & Experience

  * Previous experience in an administrative or organisational role (ideally within Commercial, Finance, or Construction)

  * Strong IT skills, including Microsoft Word, Excel, and Outlook (experience with COINS or similar systems is advantageous)

  * Ability to work in a fast-paced, deadline-driven environment

  * Excellent organisational skills with the ability to multitask and prioritise workload

  * High attention to detail and accuracy in documentation

  * Strong communication and teamwork skills

  * Proactive, reliable, and motivated approach to work

  * Full UK driving licence preferred

About You
You are a highly organised and detail-focused individual who enjoys supporting a team and ensuring processes run smoothly. You are comfortable handling multiple tasks, communicating with a range of stakeholders, and working under pressure to meet deadlines.

What’s on Offer

  * Competitive salary of £35,000

  * Opportunity to work within a supportive and collaborative team

  * Exposure to a dynamic commercial environment with opportunities to develop your skills

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Administrator job near me in Leatherhead, Surrey! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!