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Administrator

Job Posted: 10 days ago

Salary: £ 27,000 - 28,000 / Annum
Job Type: Permanent
Location: TQ12, Heathfield, Devon

Expire in: 18 days

Job Description

Administrator – Facilities & Property Maintenance
Newton Abbot
Monday–Friday, 8:00am–5:00pm (40 hours per week)
25 days holiday + bank holidays + excellent benefits

We are looking for an experienced Administrator with a background in facilities, property maintenance, or helpdesk coordination to join our busy commercial office in Newton Abbot.

This role is ideal for someone who understands the fast-paced nature of maintenance operations — whether from a facilities helpdesk, property management office, or maintenance coordination role — and is confident arranging works such as plumbing repairs, reactive call-outs, and planned maintenance.

You will join a supportive and lively team of 11, playing a vital role in keeping maintenance operations running smoothly.

The Role

As a Facilities & Maintenance Administrator, you will act as the central coordination point between engineers, clients, tenants, and suppliers. You will ensure jobs are logged accurately, scheduled efficiently, and completed within agreed service levels.

Key Responsibilities

  * Coordinating and scheduling engineers’ daily and weekly workloads

  * Logging reactive and planned maintenance jobs (including plumbing and general property repairs)

  * Prioritising urgent call-outs and ensuring SLAs are met

  * Using a CAFM/helpdesk system to manage job progress and updates

  * Raising purchase orders and processing invoices

  * Liaising with contractors, suppliers, and clients to arrange access and works

  * Providing clear updates to clients and internal teams

  * Ensuring accurate record keeping and compliance documentation

This role would suit someone who enjoys being organised, solving problems, and keeping operations running efficiently behind the scenes.

What We Offer

  * 25 days annual leave plus bank holidays (with the option to purchase additional leave)

  * £25,000 Life Insurance

  * NEST Pension (salary sacrifice)

  * Access to Benefits Hub (£30 per year per employee) including employee discounts

  * Employee Assistance Programme

  * Gym discounts

  * Total Rewards Statement

  * Long Service Awards

  * Well Me & We Care wellbeing initiatives

  * Mental Health First Aiders

  * Enhanced sick pay

  * A supportive team environment within a stable, growing company

If you have experience in administration within a maintenance or property environment and enjoy being at the centre of a busy operation, we’d love to hear from you

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Administrator job near me in TQ12, Heathfield, Devon! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!