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AV Live Events Operations Coordinator

Job Posted: a day ago

Salary: £ 35,000 - 40,000 / Annum
Job Type: Permanent
Location: Bristol

Expire in: a month

Job Description

AV Live Events Operations Coordinator

Location: Bristol and UK Nationwide

Reports to: Operations Manager / Managing Directors

£35,000 to £40,000 per annum

About the Client
The client is a Bristol-based event production company specialising in staging, audio, lighting, and visual technology hire. With over 10 years of experience, the client provides high-quality production services for festivals, corporate events, conferences and more.

Role Overview
The Live Events Operations Coordinator will be a central figure in planning, coordinating, and executing live events using the client's staging, audio, and lighting capabilities. This hands-on role involves both behind-the-scenes operational work and onsite delivery, ensuring seamless execution from pre-production through to event close.

Key Responsibilities

Event Planning & Coordination
Work closely with Production, Sales, and Operations teams to develop event plans

Coordinate logistics: crew, equipment, transport, site access, permits, and health & safety

Maintain and update event schedules, run sheets, and resource plans

Resource Management
Allocate the clients staging, lighting, audio, and AV kit to events

Coordinate with technicians, freelancers, and subcontractors

Monitor inventory, ensuring all gear is ready, tested, and transported

On-Site Operations
Act as a point of contact at event sites

Support setup, production, and strike phases

Troubleshoot technical or logistical issues onsite in real time

Liaise with clients, venue staff, and third parties to meet event requirements

Financial & Administrative Support
Help manage event budgets, tracking costs, and resource usage

Process purchase orders, invoices, and timesheets

Prepare post-event reports, including debrief documentation and lessons learned

Health, Safety & Quality Assurance
Ensure all operations comply with health & safety standards

Collaborate with the team to maintain high-quality production standards

Conduct risk assessments for each event and propose mitigation strategies

Continuous Improvement
Identify process inefficiencies and suggest improvements

Develop and maintain templates, checklists, and documentation for event workflows

Stay up to date with industry trends, technology, and best practices

Person Specification

Essential:
Experience working in live events, staging, AV, or production coordination

Strong project management skills, with excellent attention to detail

Excellent communication and interpersonal skills

Ability to work under pressure and problem-solve in fast-paced environments

Organisational ability, juggling multiple events / tasks simultaneously

Proficient in Microsoft Office (especially Excel), event-management software, and scheduling tools

Valid driving licence (if role involves transport coordination)

Willingness to travel and work unsocial hours (evenings, weekends) as required

Desirable:
 Knowledge of staging, lighting, and sound equipment

Understanding of health & safety in live events (risk assessments, CDM)

Previous experience in a technical production company or events supplier

Budgeting and financial reporting experience

Employment Type
Full-time, permanent position

Essential travel to office and event sites (nationally and regionally)

Some evening/weekend work required, depending on event schedule

Why Join the Client?

Be part of a well-established, technically expert team with over 10 years of experience.
Work on a diverse range of live events - festivals, corporate productions, installations
Opportunity to grow and take on more responsibility in operations or production
Collaborative, close-knit environment with strong emphasis on service and quality
Chance to increase technical knowledge: staging, audio, lighting, AV systems 

Keywords:
Senior Live Events Technician, Live Events Technician, Event Operations Coordinator, Event Coordinator, Production Coordinator, Live Events Manager, AV Technician / Senior AV Technician, Technical Events Coordinator, Stage Technician / Senior Stage Tech, Event Logistics Coordinator, Production Assistant, Event Crew Chief, Technical Production Administrator, Operations Assistant (Events / AV)

INDAV

Interested?
If you're ready to take your project management career to the next level in the Smart Home Automation industry, get in touch today. Interviews are being scheduled now.

Apply Today
Send your CV and a brief cover letter to (url removed) to take the first step toward this exciting opportunity or you can call on (phone number removed) to discuss or email (url removed)

Alecto Recruitment Limited is acting as an Employment Business in relation to this vacancy. If your experience matches, please forward your CV immediately

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Looking for your next career move? Join a top company hiring AV Live Events Operations Coordinator job near me in Bristol! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!