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Facilities Administrator

Job Posted: 9 hours ago

Salary: £ 13.22 - 13.22 / Hour
Job Type: Temporary
Location: Birmingham

Expire in: a month

Job Description

Job Title: Facilities Administrator
 Location: Bordesley Green
 Department: Facilities
 Pay: £13.22 per hour
 Hours: Monday – Friday, 8:00am – 2:00pm
 Type: Temporary, ongoing
About the Role
Our client is looking for a highly organised and proactive Facilities Administrator to join their team in Bordesley Green. This role is essential for ensuring smooth operations within the Facilities Department, providing administrative support, managing a virtual helpdesk, and coordinating with internal teams and external contractors.
You will play a key role in keeping the department running efficiently, ensuring all administrative processes are handled accurately and on time.

Key Responsibilities

Provide comprehensive administrative support, including preparing letters, reports, and spreadsheets.
Liaise with contractors, suppliers, professional bodies, and external consultants.
Maintain organised electronic and hard copy filing systems.
Professionally handle incoming calls and enquiries.
Process invoices and petty cash in line with finance procedures.
Monitor stock levels, obtain quotations, and place orders.
Schedule inspections and maintain team diaries.
Arrange meetings, take minutes, and distribute relevant documentation.
Collect and input data for reports and dashboards.
Support ID card requests and provide cross-cover for other administrators as required.
Essential Qualifications & Experience

NVQ Level 2 in Business Administration, RSA3, or equivalent administrative experience.
Excellent telephone manner and accurate message-taking skills.
Ability to take accurate notes and minutes during meetings.
Desirable Qualifications & Experience

NVQ Level 3 in Business Administration.
ECDL certification.
Customer Care training.
Previous experience in NHS or healthcare settings.
Knowledge of Facilities functions (Estates, Hotel Services, Catering).
Benefits

Access to training and development opportunities.
Employee Assistance Programme for wellbeing support.
Free on-site parking.
Flexible working options where possible. 
If you are interested, please apply or get in touch with us on (phone number removed) or via email at (url removed) or (url removed)

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Date of birth.

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