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Office Manager

Job Posted: 8 days ago

Salary: £ 40,000 - 50,000 / Annum
Job Type: Permanent
Location: Birmingham

Expire in: 20 days

Job Description

SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for an Office Manager / Executive Assistant. 
£40,000 - £50,000 
Office based 
 
THE ROLE 
We are hiring an Office Manager to run the office and day-to-day administration and coordinate projects across departments - the workspace, meetings, filing, documentation, supplier admin and visitors. 
 
WHAT YOU'LL OWN 
- Run the office day to day - supplies, equipment, maintenance and contractors. 
- Manage calendars, book meetings and travel, prepare agendas and follow up actions. 
- Keep SharePoint organised and findable - naming conventions, structure and version control. 
- Write and maintain SOPs, templates and checklists so tasks are repeatable. 
- Track tasks, deadlines and owners across teams; flag delays and bottlenecks early. 
- Run meeting administration - agendas issued, minutes taken, actions captured and chased to closure. 
- Handle supplier administration - purchase orders raised, deliveries checked, contracts and renewals tracked, invoices queried. 
- Manage reception duties - visitors, couriers and calls; sign-in, NDAs and site inductions. 
- Organise team events, board meetings, demos and factory visits end to end. 
- Coordinate shipping and logistics administration - couriers, collections and deliveries tracked to arrival. 
 
EDUCATION & EXPERIENCE 
- A business administration or project management qualification, or equivalent experience 
- 3+ years running an office, coordinating projects or managing business administration 
The qualifications and years above are a guide, not a gate - exceptional candidates who can demonstrate the same level of ability will always be considered. 
 
WHAT YOU'LL BRING 
- Confident daily use of Microsoft 365 - Word, Excel, Teams and Outlook 
- Task and project tracking in ClickUp - tasks, owners and deadlines kept current 
- Use of AI tools for drafting, minutes, summaries and checklists, within company rules

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