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Business Administrator

Job Posted: 16 days ago

Salary: £ 27,000 - 35,000 / Annum
Job Type: Permanent
Location: Exeter, Devon

Expire in: 12 days

Job Description

Sales Administration, Stores & Despatch Coordinator

Location: Sowton Industrial Estate, Exeter
Hours: Monday–Friday, 08:30–16:30
Salary: £27,000 - £35,000 (Experience dependent)
Contract: Full-time, permanent

Join a Small, Skilled Team Making a Big Impact

Recruitment Solutions are working with a long‑established rubber fabrication business specialising in the manufacture of high‑performance rubber products for harsh industrial environments. With a team of six dedicated people, they pride themselves on quality, reliability, and excellent customer service. They are now looking for a highly organised and proactive Sales Administration, Stores & Despatch Coordinator to join the friendly team.

This is a varied, hands‑on role at the heart of operations ideal for someone who enjoys structure, responsibility, and working across multiple functions.

What You’ll Be Doing

Sales Administration

  * Preparing quotations for stock items

  * Handling customer orders via phone, email, and occasional walk‑ins

  * Processing orders using Sage and sending order acknowledgements

  * Liaising with production and purchasing for bespoke or out‑of‑stock items

  * Monitoring outstanding orders and preparing despatch documentation

Stores Management

  * Keeping the stores area clean, tidy, and well organised

  * Maintaining accurate stock levels on Sage

  * Setting up and managing minimum stock level systems

  * Working with production and purchasing to ensure stock availability

  * Conducting quarterly stock takes for financial reporting

  * Carrying out interim stock checks for day‑to‑day management

Despatch

  * Picking and packing orders efficiently and accurately

  * Preparing all necessary paperwork and labelling

  * Ensuring urgent spares orders are despatched same day where required

Transport & Export

  * Booking UK and overseas shipments

  * Liaising with freight companies for import/export movements

  * Preparing export documentation (full training provided)

  * Recording product information for commercial invoices and compliance

What they are Looking For

  * Highly organised, structured, and reliable

  * Able to work independently after training

  * Confident communicating with management, office staff, and production

  * Comfortable juggling varied tasks across admin, stores, and despatch

  * Experience with Sage (advantageous but not essential)

  * A positive, proactive approach and strong attention to detail

What is on Offer

  * 28 days paid holiday (including bank holidays)

      * 3 days reserved for Christmas/New Year shutdown

  * Generous sickness entitlement:

      * 3 months full pay + 3 months half pay from day one of incapacity

  * A stable, friendly working environment in a small, supportive team

  * Full training in all aspects of the role, including export documentation

How to Apply

If you’re someone who enjoys variety, takes pride in accuracy, and thrives in a well‑structured environment, we’d love to hear from you.

Please send your CV and a brief covering message online or contact Dave Smith at Recruitment Solutions in Exeter

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Business Administrator job near me in Exeter, Devon! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!