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Business Support Administrator

Job Posted: 6 days ago

Salary: £ 24,969 - 24,969 / Annum
Job Type: Permanent
Location: Glasgow, Glasgow City

Expire in: 22 days

Job Description

Job Title: Business Support Administrator

Location: Glasgow Head Office

Hours of Work: 37.5 - Monday to Friday 9am - 5pm (1 day working from home)

Salary: £24,969.00 per annum

Job Purpose:

Providing a professional, efficient and confidential administrative support to M&S Senior Leadership Team, Business Support Manager and the wider business.

Key Accountabilities:

The main duties of this role will include -

  * Providing full administrative support to varying teams and depts throughout the City FM business, predominantly M&S contract support / reporting and collation of information

  * Weekly ‘cascade’ production and distribution, ensuring relevant contact with key stakeholders, issuing timely reminders for content and circulating any associated documentation

  * Task management – ensuring regular panned and reactive tasks carried out to highest standard and agreed deadlines

  * Management of shared mailboxes, picking up and dealing with any queries raised and seeing through to completion

  * Managing Access Permit requests, ensure requests are picked up and responded to in a timely manner

  * Overseeing uniform orders that come into central mailbox, raising associated POs and queries where applicable

  * Liaising with field-based engineers for updates via email and telephone

  * Analysing and presenting information in various formats, e.g. spreadsheets, charts, presentations, and written reports;

  * General administrative support to Business Support Lead and wider M&S team.

  * Attend any required meetings, produce and circulate any actions

  * Use of systems (Mercury) for generating POs, liaising with Finance dept and relevant senior team members for sign off and approval

  * Management of users / accessibility / form content on Safety Culture platform used by technicians for completing PPMs etc

  * Booking Meeting rooms and arranging any catering

  * Dealing with adhoc requests

Before You Apply

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Bank details.
National Insurance number.
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