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Legal PA

Job Posted: 17 hours ago

Salary: £ 28,000 - 33,000 / Annum
Job Type: Permanent
Location: Edinburgh, City of Edinburgh

Expire in: a month

Job Description

Role Overview:
Anderson Knight are recruiting a Legal Personal Assistant (PA) to support a legal firm in Edinburgh. The successful candidate will provide efficient administrative, secretarial, and PA support to the fee earners, ensuring smooth daily operations.

Key Responsibilities:

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    Prepare and format correspondence, documents, presentations, and reports using Microsoft Office, Adobe, and dictation software.

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    Handle client and matter opening and closing, including liaising with Finance and AML teams, performing conflict checks, and drafting engagement letters.

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    Manage complex diaries, schedule meetings, book rooms, and arrange travel and accommodations.

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    Oversee email accounts, including monitoring inboxes for absent fee earners, filing, and managing email storage.

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    Coordinate team meetings, take notes, and track tasks to ensure follow-through.

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    Assist in invoicing, including monthly billing, client queries, and managing fee portals.

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    Organise documents, filing, scanning, and photocopying as needed.

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    Collaborate with support teams (Finance, IT, Facilities, etc.) to ensure efficient workflows.

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    Provide ad-hoc administrative support, such as organising training and updating contact databases.

Candidate Profile:

Essential:

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    Strong organisational and time management skills.

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    Attention to detail and ability to work under pressure.

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    Previous experience as a PA or Executive Assistant.

Desirable:

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    Experience in the legal sector.

Technical Skills:

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    Proficiency in Microsoft Office and relevant legal tools.

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    Ability to manage multiple priorities and tasks effectively.

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    Demonstrates initiative in completing tasks and providing solutions.

Business/Work Management:

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    Works effectively as part of a team to meet objectives within deadlines.

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    Keeps colleagues and clients informed of progress.

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    Adheres to firm policies and procedures, including financial processes.

Submit your CV in confidence today to be considered for this wonderful opportuity

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