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Office Administrator

Job Posted: 8 hours ago

Salary: £ 28,000 - 30,000 / Annum
Job Type: Permanent
Location: Poole

Expire in: a month

Job Description

Office Administrator | Poole | £30,000

Join a well-established welding & fabrication business in Poole as an Administration Assistant. You’ll join a small, friendly office team in a focused environment, supporting smooth day-to-day operations across the office and production workflow. If you enjoy variety, accuracy, and getting things done, you’ll thrive here.

About the Role

You’ll be central to keeping orders moving, customers informed, and documentation accurate, helping the business run efficiently every day. The standard hours are Monday to Thursday 7:30am - 4:30pm, and Friday 7:30am- 12:30.

What’s in it for You

25 days + BH's
Opportunity to take on more responsibility
12:30 early finish Friday! 
Work within a small, supportive, close-knit team.
Key Responsibilities

Answer incoming calls and direct queries professionally
Communicate with customers and suppliers via phone and email
Enter new orders into the system and generate job cards for shop‑floor production
Create delivery notes and ensure accurate documentation is included
Maintain and respond to customer order books
Update and manage internal production schedules
Scan and save documents (delivery notes, work orders, supplier paperwork, inspection reports)
Use the MRP system to allocate material to laser‑cut parts
Create new parts on the system for quotation purposes
Carry out general office duties (photocopying, filing, etc.)
Organise couriers and manage outgoing post via Royal Mail / DHL
What We’re Looking For

Strong organisational skills and attention to detail
Confident communication skills, both written and verbal
Ability to manage multiple tasks and prioritise effectively
Comfortable using computer systems and learning new software

MRP experience is beneficial but not essential—full training provided

A positive, can‑do attitude and willingness to support the wider team
If you’re looking for a role where your organisation and attention to detail genuinely make a difference, and where each day brings something a little different, we’d love to hear from you. Apply now with an up‑to‑date CV or contact Ellie at Rubicon for more information on (phone number removed)

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Office Administrator job near me in Poole! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!