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Purchaser Administrator

Job Posted: 2 days ago

Salary: £ 30,000 - 40,000 / Annum
Job Type: Permanent
Location: PO20, Earnley, West Sussex

Expire in: a month

Job Description

Job Title: Purchaser
Salary: Up to £40,000 DOE
Reporting To: Managing Director
Role Overview
The Purchaser is responsible for managing stock levels, purchasing activities, and supplier performance to support efficient business operations. The role focuses on maintaining a lean, just-in-time inventory system while ensuring materials and goods are always available when required.
Key Responsibilities 1. Stock & Inventory Management
a. Stock Management
  * Implement and maintain improved stock control processes to support a lean, just-in-time inventory model.
  * Use the stock control system to ensure purchase orders are raised proactively, avoiding stock shortages.
  * Collaborate with the Production Planner and Managing Director to develop annual usage forecasts, particularly for long lead-time items.
b. Purchasing
  * Raise and manage purchase orders for:
      * Production stock items
      * Office stationery
      * One-off purchases
  * Take ownership of delivery schedules to ensure goods arrive on time, in full, and to the correct specification.
  * Maintain accurate purchase order data within the business system, ensuring alignment with goods received records.
  * Work closely with the Warehouse & Shipping Manager to ensure accurate booking-in of goods.
  * Provide a monthly report on outstanding purchase orders, including values and expected delivery dates.
  * Proactively identify opportunities to reduce material costs through supplier negotiation or alternative sourcing.
c. Non-Conformity Management
  * Report and manage non-conforming goods with suppliers, ensuring credits or replacements are issued.
  * Monitor and track supplier performance using key metrics such as quality (defects), delivery performance, and cost.
2. Data Management
  * Maintain accurate and up-to-date supplier information within the system.
  * Work with the Technical team to ensure consistency and accuracy of part numbers and product descriptions.
Skills & Experience
  * Previous experience in a purchasing or procurement role
  * Excellent administrative experience with strong attention to detail and accuracy
  * Strong organisational and data management skills
  * Ability to manage supplier relationships effectively
  * Experience with stock control or ERP systems
  * Good communication and negotiation skills

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