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BID Administrator

Job Posted: 15 days ago

Salary: £ 27,000 - 27,000 / Annum
Job Type: Permanent
Location: Fleet

Expire in: 12 days

Job Description

We’re seeking a proactive Bid Administrator to join a busy and growing team within the construction and engineering sector. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys coordinating multiple deadlines, and is looking to develop their career within a forward-thinking business.

 This role is offered as a permanent opportunity (flexibility can be considered depending on circumstances).

 I would like to see CVs from anyone who has been a Bid Administrator, Bid Coordinator, Tender Administrator, Proposal Coordinator, or in a similar role.

 The responsibilities of the Bid Administrator are:

Managing the tenders inbox and overseeing all incoming opportunities
Handling all portal correspondence including deadline extensions, missing documents, procurement updates, and RFIs
Keeping company master information and internal documentation up to date
Coordinating the bid team holiday tracker and internal schedules
Raising and managing quotes on internal systems, updating statuses (Won/Lost/Cancelled)
Updating trackers with pricing, submission status, and moving opportunities through pipeline stages
Booking adjudications and ensuring estimators are prepared ahead of submission deadlines
Arranging site visits and coordinating estimator diaries with full details
Maintaining detailed and accurate bid trackers, including values, probabilities, key dates, and feedback
Ensuring portals are up to date with company information and accreditations
Taking and distributing Bid/No Bid meeting minutes
Managing tender clarifications and distributing updates to relevant stakeholders
Organising tender documentation, including version control and file management
Completing company information, accreditation, and policy responses for ITTs, PQQs, RFQs, and questionnaires
Preparing and submitting key tender documentation including forms of tender, non-collusion certificates, and declarations
Supporting submission of stage 1 tenders
Preparing weekly submission reports and updating internal trackers
Chasing outstanding submissions and updating teams on outcomesWe’re looking for a Bid Administrator who has:

Previous experience in a Bid Administration, Coordination, or Tender support role
Experience within construction, engineering, or a similar sector (desirable)
Excellent organisational skills with the ability to manage multiple live tenders
Strong attention to detail and accuracy across documentation
The ability to remain calm and focused under tight deadlines
Strong communication skills and confidence liaising with internal teams
Experience working with tender portals and bid management systems (desirable)
A proactive and flexible approach to supporting a busy teamIn return, the Bid Administrator will receive:

£27,000 per annum
9am - 5pm, Monday to Friday
Pension scheme
Full-time, permanent position
Opportunities for career development within a growing business
Supportive and collaborative team environment
Stable role within a fast-paced and forward-thinking companyLocation and travel
 This role is office-based in Fleet. 

 If you're interested in this role, please apply online or call Alex on (phone number removed)

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