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Trainee Executive Assistant

Job Posted: 16 days ago

Salary: £ 27,000 - 28,000 / Annum
Job Type: Permanent
Location: Manchester, ENG, GB

Expire in: 12 days

Job Description

Trainee Executive Assistant

Location: Manchester (Hybrid working available)

Contract: Permanent

The Opportunity

We are looking for a highly organised and motivated Trainee Executive Assistant to join a busy professional services team. This is an excellent opportunity for someone looking to develop a long-term career in executive support within a collaborative and fast-paced environment.

This structured training role is designed to develop the skills required to become a fully-fledged Executive Assistant. You will work closely with experienced EAs and business support teams, initially supporting a small group of senior professionals while building the skills and confidence needed to take on greater responsibility.

After approximately six months, there will be the opportunity to progress into an Executive Assistant position (subject to performance).

Key Responsibilities

Business support

Assist with meeting coordination including scheduling, logistics, and preparation of materials

Take meeting notes and track actions where required

Support the organisation of internal and client events

Maintain internal databases and contact information

Assist with preparation of professional profiles, submissions, and marketing materials

Support internal communications and client mailings
Client service and administration

Provide proactive administrative support to senior professionals

Draft basic correspondence and documentation

Act as a point of contact for internal and external queries

Support file management and documentation processes

Assist with compliance and onboarding processes

Maintain accurate records and data systems
Diary and workflow management

Manage diaries, appointments, and travel arrangements

Coordinate deadlines and key dates

Monitor inboxes and prioritise tasks effectively

Liaise with internal support teams to ensure work is delivered on time
Finance and billing support

Assist with billing preparation and invoice administration

Support expense processing and purchase orders

Help maintain financial records and reports

Respond to routine finance queries

About You

We are looking for someone who is organised, proactive, and keen to build a career in executive support.

You will ideally have:

Previous experience in an administrative or office-based role (or similar environment)

Excellent organisational and time management skills

Strong written and verbal communication skills

High attention to detail

Confidence working with multiple stakeholders

A proactive and positive approach to learning

Good IT skills (Microsoft Office or similar)
You will also be:

A strong team player

Adaptable and willing to learn

Able to manage multiple priorities

Professional and client-focused

Resilient and comfortable working in a fast-paced environment

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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