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Conference Administrator

Job Posted: 10 days ago

Salary: £ 28,000 - 35,000 / Annum
Job Type: Permanent
Location: GU22, Woking, Surrey

Expire in: 18 days

Job Description

Delegate Bookings Administrator / Conference Administrator

Location: Woking, Surrey (GU22)
Contract: Permanent, full-time (after successful 6‑month probation)
Benefits: Additional benefits including private medical insurance

OPR Resourcing Specialists are working exclusively with a well-established, research-led conference and events organisation based in Woking, who are looking to recruit a Delegate Bookings Administrator to join their growing team.

This is an excellent opportunity for a graduate, or someone keen to move into the events and conferences industry. Full training will be provided.

The Role

As Delegate Bookings Administrator, you will play a key role in the smooth delivery of both virtual and in‑person events, acting as a first point of contact for delegates and supporting the wider events team with day-to-day administration.

Key responsibilities include:

  * Acting as the first point of contact for delegate and client enquiries

  * Processing delegate bookings accurately for virtual and in-person events using event management systems (full training provided)

  * Administering payments, including raising invoices and chasing payments

  * Producing confirmation letters and joining instructions

  * Creating and maintaining delegate lists and producing delegate badges for live events

  * Updating and managing client and delegate data before and after events

  * Attending virtual and in-person events to support setup, registration and delegate queries

  * Supporting general office administration, including data entry, filing and ordering office supplies

  * Carrying out any other reasonable administrative duties to support operations and marketing activity

About You

This role would suit someone organised, personable and keen to build a career within events.

Ideal requirements:

  * Previous experience in a customer service or office-based administrative role

  * Any experience with bookings, registration systems or events administration is advantageous but not essential

  * A professional, friendly and confident telephone manner

  * Strong attention to detail with the ability to multi‑task in a busy environment

  * Positive attitude with a strong work ethic

  * Comfortable working independently and as part of a team

  * Good working knowledge of Microsoft Word, Excel and Outlook

  * Ideally lives locally and holds a driving licence

Why Apply?

  * Immediate start available

  * Full training and support provided

  * Friendly, supportive and hardworking team environment

  * Exposure to high-level national and international conferences

  * Long-term career opportunity within the events industry

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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